68 Different Email Greetings to Start an Email Professionally

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Starting an email with perfect greetings is crucial. It not only gives the best impression to the receiver at first, but it also sets the tone of rest conversations. It provides an appropriate estimate about your email, like whether the reader just closes the email and send it to the trash or read it. In short, you need to perfect, and your first impression should be a positive one, and it is only possible if you use perfect email greetings in your emails.

However, not every greeting fits in every type of email. There are some different circumstances for everyone. Like, some people want to send the proposal for any business deal, and some of the people only want to send wishes via email. Therefore, you need to use a different tone and greetings depends upon the circumstances you have.

It always feels like an impossible task, but I have added an appropriate process to start an email along with 20 different types of email greetings in this article. You can use these greetings to start an email for every situation. You can also use the Grammarly free trial account to save yourself from making silly grammar and spelling mistakes.

How to Start an Email?

You should need to be formal while starting an email, and sometimes, It depends upon the circumstances. In the past, we were using strict rules of adding “Dear” before the recipient’s name. You can not just reach out to any stranger by typing “Hi” on the Message.

Nowadays, the simple “Hi” message won’t work with any strangers until and until you know the recipient mutually. The context of the Message is more important to achieve a better response from the recipient.

If I go through the punctuation point of view, then still there are some rules which are worth following in terms of starting an email. You can begin to this rule by putting a comma after the greeting and making the first letter of any sentence capital. Example:

“Dear Mrs. Smith,

I’m writing to you in response to …”

Also, Read How to Write Better?

68 Different Email Greetings for Starting an Email

Let me mention the 68 different email greetings for every circumstance. You can use these for starting an email.

Cold Email Greetings

The cold email greetings work if there is no prior connection between you and the contact. Therefore, the tone of the email should be perfect. If things don’t go on the right track, then your email will probably found in their junk folders. I have added both of the cases, like if you know their name or if you don’t know their name.

If you don’t know their names:

It is the trickiest part to start an email if you don’t remember the name of your recipient. The given greetings are still acceptable in this case.

  1. “Dear sir/madam.”
  2. “To whom it may concern.”
  3. “To…” e.g., “To the Financial Director.”

If you know their name:

  1. Dear Mr./Mrs./Ms. [surname]”
  2. Dear [first name]

In this way, cold emails are the perfect option for reaching out to any stranger. It is best if you have done some bit of research before.

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Informal Email Greetings

Informal greetings that we use every day with our family’s bosses or in work styles. The tone of the Informal greetings is different from the usual formal greetings. The uses of Informal greetings is depended upon your band and style of your voice.


  1. Dear [first name]”
  2. “Hello”
  3. “Hi”
  4. “Hey.”
  5. “I hope this email finds you well.”
  6. “I hope you enjoyed your weekend.”
  7. “I hope you’re doing well.”
  8. “Hope you’re having a great week.”
  9. “How are you doing?”
  10. “How’s it going?”
  11. “I’d love to get your advice on …”
  12. “Long time, no see.”
  13. “It’s been a while.”

Follow-up Greetings for Email

The follow-up email greetings are quick to start. It is because you are already familiar with the talk or conversation over another platform. 


  1. “As we discussed in our phone call …”
  2. “As promised, here’s…”
  3. “I’m checking in on …”
  4. “Following up on our meeting …”
  5. “Can you please provide me with an update on …”
  6. “Here’s more information on …”
  7. “It was great to meet you at [event]”

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Reply emails:

Another technique of writing a meaningful and perfect response to the email. It is similar to writing a follow-up email. It mainly allows you to give a proper answer greeting.


  1. “Thanks for the quick response.”
  2. “Thanks for getting back to me.”
  3. “Thanks for the update.”
  4. “Great to hear from you.”

Email Greetings According to the Time of day

You can also use the time of day for starting any conversation over the email. It is also one of the perfect message openers and friendly as well.


  1. “Good morning” (Before midday)
  2. “Good afternoon” (Midday until 6 p.m.)
  3. “Good evening” (6 p.m. onwards)
  4. “G’ day” (used in Australia)

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A response to a trigger

It is the situation when something triggers you to write an email or response to any particular thing. In this situation, It should be awkward using “Hi” or “Dear” openings at the starting of an email. You can completely write about the thing and add up the words in between. Let’s take an example of a prize-winning contest; if anyone wons the price, then how can you write up a perfect email.

“Dear Jenifer,

Congratulations on winning the top prize at …”

Instead, this would seem more natural:

“Congratulations on winning the top prize, Jenifer! I knew you could do it!”

So, you need to think about some opener before writing up the trigger to respond to email. 

  1. “Congratulations on …”
  2. “I hope you enjoyed your [vacation/event]”
  3. “I love your recent [article/social post/photo/video]”
  4. “I was just thinking about you.”
  5. “This reminded me of you.”
  6. “[Mutual friend/contact] reminded me to get in touch with you.”

Email Greetings: When you are writing to several people.

If you want to send a casual email to more than one contact at a time from your contacts list. Then, you can simply use the “hi” or “hello” text in the starting or something like:

  1. “Hi [first name 1], [first name 2], and [first name 3],”

It is because when someone sees their name on the list, they are most likely to open up the email and read what’s inside.

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Slang greetings

These are the greetings we usually use or send to the people we know properly — an example of our friends.

  1. “Yo”
  2. “Alright”
  3. “Howdy”
  4. “Sup.”

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Humorous Greetings

Humorous greetings are matters in sales or promoting any things via email. It is your tone and the way of writing up an email that converts the email into order.

However, you should be sure of your audience before writing up such an email. Some of the email openers for humorous greetings can be:

  1. “Happy Hump Day”
  2. “Only x days till Friday.”
  3. “Happy Fri-YAY!”
  4. “Hope you’re surviving.”
  5. “Had your coffee?”
  6. “Me again …”

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If You Want to Get (Appropriately) Personal

These types of emails usually we sent to our seniors or our friends to make them happy about their achievements. The tone of the email can be something like cheering, and you can start your email with:

  1. “Congratulations on [recent accomplishment]”
  2. “How did [recent project] turn out?”
  3. “I hope you enjoyed your [event or vacation]”
  4. “I loved your recent [photo/article/social media post]”
  5. “I was laughing the other day about [inside joke]”
  6. “I was thinking about you and [shared memory]”
  7. “It was great to see you at [event]”
  8. “This [article/video/GIF] made me think of you.”
  9. “[Mutual Contact] recommended I get in touch with you.”

Also, check 10 best proofreading tools.

If You’re Feeling Funny

Another greeting, which comes very much personal and we use these types of greetings to text our friends or close one in some funny tone. The opening of the email is something like:

  1. “Happy “Not Monday”
  2. “Hello from the other side.”
  3. “Here’s the good news: Only [number] more days until Friday.”
  4. “Hope you’re surviving another work week.”
  5. “I hope you’ve had your coffee already.”
  6. “It’s me again.”
  7. “I’ll keep this short.”
  8. “I’m sorry if this Message sabotaged “inbox zero” for you.”
  9. “Just what you want: another email.”

Also, check the best punctuation checker tools.

Final Words

It is essential to learn that not every email greetings is suitable for every kind of recipients. For example, someone important, like in your company, which is obviously your boss, formally needs something better.

You don’t have only to use the greetings I have added here. You can take an idea and write down the perfect greetings based on the circumstance of sending an email. Keep visiting Grammarchecker.online.

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