Most of the people spend three to four hours by sitting only for writing a perfect piece of content. Still, there is something that is always left in the document, like minor grammatical errors.
- Proofreading Checklist 2019
- Proofreading Checklist [First Phase]
- Correct typos
- Thoroughly revise homophones
- Revise the document based upon the audience
- Don’t forget to proofread tables and figures
- Check for faulty parallelism, especially regarding collective nouns
- Check for hyphens, en dashes, and em dashes appropriately
- Check to spell
- Check numerical orders
- Revise commas
- Introduce all acronyms
- Have a check on conversely
- Consider tone & language
- Check out your tense mistakes
- Make sure about the vocabulary varied
- Clarify everything
- Ensure that reference information is there
- Do you need to edit? Stop proofreading right away
- Take some rest
- Proofreading Checklist [Second phase]
- The verdict:
I know it is a time taking process, but It is all worth to spend some more hours for proofreading the same document after writing. It not only helps you to get a perfect piece of content but also helps you to improve your writing style.
The proofreading has to be done every time until and until you become professional in this field. However, if you want to do the same with your content, then here is the ultimate proofreading checklist, especially for our readers.
Note: You can use Grammarly free trial version to stop making these silly writing errors that are mentioned below.
The ultimate proofreading checklist should go through two passes. Again, I am telling. It is one of the time-consuming processes as you need to proofread the content for the next three hours more after writing it for more than eight hours sitting at the chair.
Proofreading Checklist [First Phase]
You need to scan your entire content for any typing or misspelled errors.
Thoroughly revise homophones
These are the words which sound the same but have different meanings and value. Example: their/they’re/there, but also consider discrete/discreet, persecute/prosecute, and farther/further.
Revise the document based upon the audience
It is because we should prepare the content based upon the audience only. For example, if we are getting visitors from the United Kingdom, then apparently we have to use UK English to fulfill their requirements.
Also, Check British vs. American English [Difference]
Don’t forget to proofread tables and figures
You need to re-revise the content for any tables or numerical number errors. Make sure that everything is on the place, including numberings.
Check for faulty parallelism, especially regarding collective nouns
You need to check this, as the word “class” is a singular noun.
Check for hyphens, en dashes, and em dashes appropriately
Hyphens create a massive difference in the sentence. So, always check that you have used them correctly.
Check to spell
Check out the names and terms and make sure they spelled correctly. [Grammarly Spell Checker Tool]
Check numerical orders
If the document is about any list, then have a check on the numbers sequel.
Check out the commas, and are they placed correctly on every word. Check this article for free punctuation checker tools.
Introduce all acronyms
There is nothing more confusing to a reader than a series of the letter with zero help of author about what they actually mean. Make sure to introduce the acronym properly throughout the document, except for the title.
Have a check on conversely
It is because sometimes, the meaning is the same, but the words are different and that you need to keep in mind while preparing a document.
Consider tone & language
You should consider your tone and language-based upon the type of audience you are getting.
Check out your tense mistakes
Slipping out between past and present tense is a prevalent error, and almost every writer has done this for sure. Therefore, It is essential to proofread the document for one more time, checking any tense errors, and fixing it.
Make sure about the vocabulary varied
Sometimes, we often use the same word more than 20-30 times in a document. It is not a bad practice, but the same word you are using should intend or declare the meaning of particular sentences.
You should make sure about clarifying everything like Ambiguous word choices, and sentence structures should be eliminated.
Ensure that reference information is there
Sometimes, we often write in our way, and if the document is all based upon the reference, then we need to make sure that we have added proper reference information on the document.
Do you need to edit? Stop proofreading right away
If you think to re-edit the article as there are some significant edits and mistakes, then I should prefer you to stop correcting and start editing it again.
Take some rest
Here, we have completed the first phase of proofreading a document. Now, you can take rest for a few minutes and have a drink of coffee instead of in the meantime.
Proofreading Checklist [Second phase]
Automated spell checker
We have completed the manual proofreading. However, manual proofreading is not always perfect, and neither the automatic tool one. Still, to make sure about the quality of the document, the second phase requires you to check your document with any online spell and grammar checker to correct those errors, which seems suitable for a particular sentence.
Format the document
It depends. You can format it upon the base of the audience. You can include margins, numbers, and make proper heading titles.
Double-check your spacings
It is a common mistake among many writers online or offline. They often add some double spacing between the words. This is such a bad practice of writing an article. That is the reason. He needs to proofread it again for any spacing mistakes.
Make sure to quadruple-check essential parts of the document
It may be embarrassing for the owner and the audience if they found any word misspelled or having a different meaning from the sentence. So, not the twice check these mistakes for at least three to four times and correct any errors if you found.
Read the entire article one more time
When we have completed the second phase of proofreading a piece of content, we are almost 99% sure about any mistakes. To make sure about the left 1% – It is advised to re-read the entire document one more time.
Proofreading anything is a good practice not only for the audience for whom we are writing but for the writers as well. It is because, checking the document, again and again, will make the writer very much professional in this field, and from the next time, maybe he will not make such mistakes. This article is specially written and published for the writers out there over the internet. You can quickly find out the proofreading checklist and the same aspects you can use whenever you are writing any piece of information.